Every conversation, written back to HubSpot in seconds.

Contacts, deals, notes and tasks sync the moment a conversation happens. Your reps stop pasting screenshots into deal records. Your pipeline stops lying about where a lead actually is.

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Trusted by teams worldwide

Coverage

Every channel lands in HubSpot.

Chat, DM, email, SMS and phone all merge into one HubSpot contact timeline. No parallel inbox, no copy-and-paste into the deal record, no channel-shaped data silos.

  • One contact timeline across every channel
  • Threads attach to the right deal automatically
  • No manual logging, no missing touchpoints

Speed

Written to HubSpot in seconds.

The sync is real-time, not a nightly batch. The moment a conversation turns into a signal (lifecycle change, new contact, task owed), HubSpot sees it before your rep opens the deal record.

  • Contacts and deals created on first message
  • Lifecycle stages advance as conversations progress
  • Tasks and owners assigned the second they are owed

Depth

The whole lifecycle lives in HubSpot.

From first-touch to proposal to post-sale check-in, every stage writes back with context. Your pipeline reflects where leads actually are, not where a rep remembered to drag the card last Friday.

  • First-touch through closed-won in one view
  • Post-sale notes land on the same contact record
  • Every stage carries the conversation that caused it

You are in good company.

5.0/5 4.8/5 4.8/5

Based on 345 verified reviews across G2, Trustpilot, and Featured Customers.

Travel agency
Jayesh Ashar
Jayesh Ashar Pearl Tourism & Leisure Group Founder and CEO
"Strongly recommend"
Fantastic job on our AI assistant Albert and the VIP phone system. Anybody looking for these kind of products, we strongly recommend MessageMind for their timely delivery and very good pricing.
Jayesh Ashar · Pearl Tourism & Leisure Group Read story
Ecommerce
Wim van den Oever Prolan Benelux Founder
"Matt is the best"
The fast and patience respond of Matt is great, he helped me with installing the MessageMind on my website of Prolan Benelux. Matt is the best!
Wim van den Oever · Prolan Benelux Read story
Rentals
Jordan Bunton-Williams
Jordan Bunton-Williams Staybodia Ltd Founder
"6 stars if I could"
This is a very good product. I run a serviced Accommodation business and this has enabled me to provide a much better customer service. The support I have received from the MessageMind team has been incredible. Thank you so much.
Jordan Bunton-Williams · Staybodia Ltd Read story
Aesthetics clinic
Junaid Javaid Vivo Body Studio Marketing Manager
"Support available 24x7"
The best thing has the the support team who have been available 24x7 to solve all the doubts. The AI is in itself very efficient at getting the desired results. Also the AI is being updated with new features everyday which is a great addition.
Junaid Javaid · Vivo Body Studio All stories
Home services
Ben Hickling
Ben Hickling Solartek Films Managing Director
"Brilliant"
It's brilliant, and it gets through an awful lot of work.
Ben Hickling · Solartek Films Read story
Real estate
Gaukharay Argimbayeva
Gaukharay Argimbayeva Urban Space Real Estate Founder
"Top choice"
MessageMind is an excellent lead management tool, especially with its integration with CRM. It makes lead assignments and tracking more efficient, helping businesses stay organized. While a mobile app would be a great addition, the platform's overall functionality and ease of use make it a top choice. Highly recommend!
Gaukharay Argimbayeva · Urban Space Real Estate Read story
Real estate
Diya Nouman No5 Real Estate Founder
"Best product in the market"
I have to say! Very helpful team. Best product in the market by far. Thanks Raul 🫰
Diya Nouman · No5 Real Estate Read story
Education
Walter Balducci
Walter Balducci AOSR Communications Manager
"+27% conversions"
We've seen an increase of about 27% in terms of converting our leads. We are just super happy, we couldn't have asked for a better product.
Walter Balducci · AOSR Read story
Agency
TJ
TJ Top Music Marketing Agency Head of Marketing
"Competitive edge"
MessageMind isn't just a salesman, it's also a customer support agent. Our AI agent, Elliott, replies just as a human would. Customers always compliment our service, and MessageMind has given us that competitive edge.
TJ · Top Music Marketing Agency Read story

Made for every HubSpot record.

Contacts, deals, notes, tasks and lifecycle changes land in HubSpot the second the conversation causes them, with the full context attached.

  • Every contact, auto-created

    A new conversation becomes a new HubSpot contact with the right lifecycle stage, owner and source already set. No manual intake form, no CSV import, no missed leads.

  • Written in seconds

    Real-time, not batched. Every message that moves a record pushes to HubSpot in under three seconds, so the pipeline is accurate the moment a rep opens it.

  • Context, not screenshots

    Notes land on the contact timeline summarised and timestamped. Your next rep opens the record and sees what happened, not a screenshot pasted into a comment field.

  • HubSpot API, without the setup headache

    Connect in minutes through native OAuth. Your pipelines, custom properties and workflow automations stay intact and keep firing exactly as they do today.

  • Handoff with the full record attached

    When a deal needs a human, MessageMind reassigns the record and alerts the owner inside HubSpot. The rep opens the contact and the whole thread is already there.

  • Same source of truth, every rep

    Web, iOS or Android, every rep sees the same HubSpot contact timeline fed by every channel. No more two reps calling the same lead because they looked at different inboxes.

Connected

Connect the conversation to your stack.

HubSpot is where every conversation ends up, with the context attached. From there, MessageMind flows into the calendar, payments and messaging tools your team already runs.

Salesforce
Calendly
Stripe
Gmail
Outlook
Instagram
Zoom
WooCommerce

See every integration

Questions people ask about the HubSpot integration.

Which HubSpot plan do I need?

Any HubSpot tier with Sales or Service Hub works, including the free CRM. Starter and Professional unlock the most useful pieces (custom properties, workflows, multiple pipelines), and Enterprise adds custom objects for teams that model more than contacts and deals. MessageMind detects what your account supports and writes to what it finds.

Which OAuth scopes does MessageMind request?

Read-write access to contacts, companies, deals, tickets, notes, tasks and lifecycle properties, plus read access to pipelines and owners. You connect once through HubSpot's native OAuth consent screen, revoke at any time from HubSpot settings, and the integration never asks for an API key.

How do you handle a contact that already exists in HubSpot?

MessageMind dedups on email first, then phone, then verified social handle. Existing contacts get the new conversation appended to their timeline rather than a duplicate record created. Owner, lifecycle stage and custom property values on the existing record are preserved unless the conversation explicitly updates them.

Does it respect my existing HubSpot workflows and automations?

Yes. Every write goes through the standard HubSpot API, so any workflow listening for new contacts, stage changes or task creation fires exactly as it does today. Sequences, lead scoring, round-robin assignment and lifecycle automations keep running untouched.

What about custom properties and custom pipelines?

Custom pipelines, stages and properties are read on connect and shown in the mapping UI. Point MessageMind at the pipeline a conversation belongs to and map any custom property (text, dropdown, date, number) to a value the AI extracts from the thread. Changes to the mapping take effect on the next write.

When does MessageMind stop writing and hand off to a rep?

Handoff triggers on explicit signals (customer asks for a human, deal value crosses a threshold, lifecycle hits a stage you flagged) and on soft signals (frustration, repeated misunderstanding, legal or billing keywords). The deal is reassigned in HubSpot, the owner is notified, and the full transcript stays attached to the contact.

Make your pipeline tell the truth again.

Every conversation, contact and deal in HubSpot the second it happens. No pasting, no cleanup, no stale stages.

Start with MessageMind Book a demo